11 Apps Personal Trainers Can Use to Improve Communication with Their Clients

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Whether you’ve just started your journey to becoming a personal trainer or you’ve been a certified personal fitness trainer for a while, finding the best ways to communicate with your clients is essential.

And, in a time where there is an app for almost everything, it’s an absolute necessity to start using technology to take your personal training business to the next level.

You’ve probably noticed there are hundreds of personal training apps and software programs that can help you grow your business. The difficult part is deciding which of them will help you put your personal trainer certification to the most use.

Of course, some apps are better than others. It’s important to use ones that will allow you to focus on client progress and cut away the manual tracking and unnecessary clerical work that very few personal trainers like to do.

In this article, we’ve done the research for you and compiled a list of the top ten apps and software programs you can use to streamline your personal training business and experience growth like never before.

Practice Better 

For iOS, Android, and web.


Practice Better is a complete practice management app for health and wellness professionals. This is one of the best apps for personal trainers because it has multiple features that will save you tons of time and space on your phone; the app is an all-in-one practice management tool.

In the app, you can customize your availability and allow your clients to book appointments through either the Practice Better client portal or your personal website. Since the booking feature can be integrated into your website, any appointments made there will appear on the app, and the time will be blocked out automatically to avoid double-booking. 

Additionally, all of your professional recommendations and protocols are available for clients to refer to and download. Save time by setting up templates you can easily modify and personalize for each client. 

You can keep track of client and personal to-dos with tasks and reminders, and you can keep track of previous sessions with notes and documents. 

No need to hand out your email and phone number to your clients if you have Practice Better—you can streamline your communication with your clients to make activity and meal tracking and messaging easy. With secure messaging, clients can message you directly through the app and receive automated reminders and resources from you.

Finally, your clients can request sessions, packages, and pay for invoices—all through the Better Practice app. 

Do you have forms, waivers, or contracts you want your clients to fill out? Through Practice Better, you can create appealing forms that match your branding and send them to your clients to fill out before and after appointments.

As a plus, you can integrate multiple health and wellness services into the app—if you have a nutrition component to your practice, the app is equipped to keep track of these activities. 

True Coach

For iOS, Android, and web.

True coach

True Coach is a top-rated platform built specifically for personal trainers who want to modernize their practice. Trusted by over 20,000 personal trainers, coaches, and gym owners, True Coach is one of the best personal training apps on the market.

One of the biggest issues that many trainers have with their clients is accountability. With the app, you can improve compliance numbers and see which clients need your detailed attention. You can effortlessly track and measure individual client data, and special calendar features allow you to keep an eye on the big picture while you create new plans. 

You can either choose from a library of over 1,200 exercises or create your own videos and upload them into the app. 

The Training Notebook 

For iOS, Android, and web.

Training notebook

The Training Notebook is one of the simple, yet robust, apps out there specifically for personal trainers. It was created by an experienced personal trainer with the goal of helping personal trainers manage their business by helping them organize client information and focus on results. 

It’s one of the most affordable apps on the market, and it will help to keep all client information and progress in one place. 

The home page gives you a central hub where you can easily access each one of your client’s workout regimens, training schedule, contact information, and assessments. Clients can also schedule sessions with you through the app.

The program page allows you to start building your client’s training program in just minutes. You can then copy and paste your favorite workouts, email them to your clients, and even choose from pre-made program templates. The body assessment feature allows you to store before and after pictures of clients in one place. Additionally, the app can calculate your clients’ caliper readings for you. 

To motivate clients to use the app, it has multiple built-in features, like progress photos and interval timers. 

All of the features in The Training Notebook allow you to save time that would otherwise be used writing on paper.


Download the Personal Trainer Career Guide

GAIN Trainer 

For iOS.

GAIN Trainer is an app designed by trainers to help you scale your personal training business. The app comes with over 1,600+ standardized exercises in their database and is developed to help you draw in a larger tech-savvy client base.

With GAIN Trainer, you can communicate with your clients, create programs, and train clients remotely.

The creators expect that ease-of-use and the variety of built-in exercises will help you retain clients longer with more consistent training and more varied exercises. The developers thrive on using the latest technologies and simple, effective design methods so you can focus more time on growing your client base and less on unnecessary client instruction.


For iOS, Android, and web.


FitSW is an excellent client fitness tracker app that helps you stay in communication with your clients. It allows you to manage multiple clients and their individual workouts, build and assign meal plans, view fitness progress graphs, and much more, all in one centralized location.

Clients use this personal training app as their main communication with you while also having a place to log meals and workouts—so it becomes an essential tool for them as well. 

All of these features make it easier for you to manage multiple clients at once while still helping clients feel like you are on the same page as them. Goal progress tracking and fitness graphs help your clients stay motivated, which will help with client retention.

FitSW also includes a large workout database with demonstration videos so your clients know exactly how to perform each exercise you assign them.

Download the Personal Trainer Career Guide


For iOS, Android, and web.


Vagaro is a cloud-based app and website specifically for salons, spas, and personal trainer scheduling and client management. It is a perfect solution for allowing personal trainers to capture new clients and manage client history. Using Vagaro allows you to handle client databases, client booking reminders, and even lets clients pay for sessions by credit card. 

If your personal training business is growing quickly, Vagaro is a great software to help keep up with your clients. You can list available appointment slots through Vagaro. Clients can also look at fitness facilities nearby and book appointments through the website or app.

Vagaro lets you create your own uniquely customizable web page to promote any discounts, offers, or special events you may be having. And it even includes email marketing, QuickBooks integration, and text reminders.

PTminder Software

For iOS, Android, and web.


PTminder is a cloud-based website and mobile app that helps you manage the day-to-day activities of your personal training business with ease. You can access it through your phone or any device with an internet connection.

PTminder allows personal training businesses like yours to manage administrative tasks, payment processing, and client management, all through the cloud. It is one of the simplest, most efficient personal training softwares you can implement immediately to help you become and stay organized.

PTminder can help you save a significant amount of time so you can focus more of your efforts on growing your business and helping your clients get results and less on time-consuming administrative tasks. 

It also allows you to collect payments from clients via debit and credit cards, PayPal, Stripe, Debitsuccess, and Ezidebit.

Trainerize Software

For iOS, Android, and web.


Trainerize is a cloud-based personal trainer software that helps personal trainers stay on track with their clients. If you’ve wanted to take your clients online to continue training them from a distance, this is a great option for you. 

With Trainerize, you can create individual personal training programs specific to each client, and you have the option of integrating on-demand classes to integrate all of the benefits of the gym experience as possible. The app allows you to track meal plans and exercise regimens and communicate with clients all in real-time.

It also allows you to customize template workouts using videos, photos, and workout descriptions. Trainerize then sends notifications to the personal trainer when the client checks in. This helps the client-trainer relationship stay on the same page so you can coach your clients toward reaching their goals even faster!


For iOS, Android, and web.


MINDBODY is a client-centered cloud-based management and appointment scheduling software designed for everyone from small personal trainer entrepreneurs to large fitness businesses.

With MINDBODY, you can attract new customers by listing your business in the app. This gives your business more exposure to your exact target demographic.

Furthermore, MINDBODY gives you all of the fitness management tools you could possibly ask for. You can monitor client activity with bookings and sales, and you can track offers and new clients. 

The software allows you to manage billing, class schedules, trainer rosters, and payroll. You will no longer have to worry about having any paperwork slip through the cracks thanks to MINDBODY’s ease of use. It is an all-in-one solution.

Coach’s Eye  

For iOS and Android. 


Coach’s Eye is best for coaches who are focused on providing personalized and meaningful feedback and interaction with clients so they can improve quickly on their own terms and in their own time.  

Coach’s Eye uses a decades-old tool brought into the 21st century to provide feedback—a video recording of movements. You can analyze movements with slow-motion playback and telestration, and you can compare the movements with another video side-by-side. This allows clients to see exactly what they need to do to improve form and technique. 

Use Coach’s Eye for your clients who are serious about perfecting their form and want constructive feedback so they can improve on their weaknesses.

My PT Hub 

For iOS, Android, and web.

Used by over 50,000 personal trainers globally, My PT Hub is a web-based and mobile application that helps personal trainers create customizable training programs unique to each client. You can then track their progress and achievements directly from My PT Hub. This personal training app is described as having “everything under one roof” with workout and nutrition features; client administration features; branding, business, and finance features; and even live and chat management. 

It also has an extensive database of over 7,000 exercises with step-by-step tutorials, so your clients know exactly how to perform each exercise. Additionally, you can create workout packages to sell to new and existing clients. My PT Hub also allows you to accept payment directly from the app. 

As a plus, one of the features that iOS-using clients love about My PT Hub is its integration with Siri—clients can use over 15 commands to help them log nutrition, workouts, and open messages, among several other functions. 

Main Takeaways

It’s important to stay ahead of the curve if you want to maintain a successful personal training business. Taking advantage of online apps and software programs will help give you an edge over your competitors.

These apps will not only streamline your business—freeing up more time for yourself—but you could also benefit from increased client retention, helping you make more money.

So, whether you’re just starting out with your personal training business or you’re an experienced trainer, using just one of the apps listed above could help you make more money, stay more organized, and get more fitness clients.


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Editor's Note: This post was originally published in January 2019 and has recently been updated and revised and rewritten for accuracy and comprehensiveness.

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